Expenses captured against the job, with an approval step
Fuel, parking, congestion charge, a part bought off the shelf — the small spend that quietly destroys job margin. Gaffer captures expenses against a job with the receipt attached, reads the receipt with OCR, and routes it through approval before it lands in the numbers.
Replaces a separate invoicing app and a folder of unpaid PDFs. Money arrives in days rather than weeks, and nobody has to make the awkward phone call.
Invoice from the driveway. Get paid before you leave it.
One tap turns the job into a branded invoice with a Pay Now link — card, Apple Pay, Google Pay or Direct Debit. Reminders chase politely on your behalf. Xero or QuickBooks are updated for you.
Debtor days drop from weeks to days, and nobody has to make the awkward phone call.
- Supplier, description and category captured per expense
- Amount and VAT stored separately for VAT reporting
- Expense date recorded independently of entry date
- Receipt image attached, with OCR reading the receipt
- Approval workflow with approver and approval timestamp
- Feeds job costing, profit reports and VAT returns
Step 05 of the job: invoice
Marking the job complete raises the invoice from the accepted quote, nets off the deposit, attaches the certificate and sends it with a Pay Now link — before the van has left the drive.
Expenses is one part of that step. The rest of the job — quoting, scheduling, certificates, invoicing and payment — runs in the same system, on the same record. See the whole job →
What does expenses replace?
For most trade businesses, a separate invoicing app and a folder of unpaid PDFs. Money arrives in days rather than weeks, and nobody has to make the awkward phone call.
Does expenses work on a phone, and offline?
Yes. The mobile app is offline-first: records created on site are stored on the device and synced automatically, in order, when signal returns. Lofts, plant rooms and rural sites were the design brief.
Which plan is it on?
Every paid plan. Expenses is included for unlimited users at no extra cost — the monthly, annual and lifetime plans differ only in how you pay.
How long does it take to start using?
Minutes. Start a 14-day free trial with no card, pick your trades at sign-up, and expenses is switched on with your trade's templates already in place.
The rest of Invoicing & Payments
All 21 →- CIS deductions
- Collections radar
- Credit notes
- Customer financing
- Customer statements
- Deposit invoices
- Direct Debit
- Invoice reminders
- Invoicing
- Milestone billing
Put expenses to work.
Full platform, 14 days free, no card needed. Set up in an afternoon, import your customers in a few clicks, and send your first quote today.
Founding members: first 100 businesses get 50% off every paid plan, for as long as they stay subscribed.