Purchase orders raised against the job they belong to
Materials bought without a PO are materials nobody costed. Gaffer raises a numbered purchase order against a job and a supplier, emails it, and tracks it from sent to received — so what you committed to spend is attached to the work it was spent on.
Replaces a separate invoicing app and a folder of unpaid PDFs. Money arrives in days rather than weeks, and nobody has to make the awkward phone call.
Invoice from the driveway. Get paid before you leave it.
One tap turns the job into a branded invoice with a Pay Now link — card, Apple Pay, Google Pay or Direct Debit. Reminders chase politely on your behalf. Xero or QuickBooks are updated for you.
Debtor days drop from weeks to days, and nobody has to make the awkward phone call.
- Supplier name and email, with orders sent by email from Gaffer
- Linked to the job the materials are for
- Line items with a calculated total
- Status tracked with sent and received timestamps
- Notes carried on the order for delivery instructions
- Feeds job costing so committed spend shows against the job
Step 05 of the job: invoice
Marking the job complete raises the invoice from the accepted quote, nets off the deposit, attaches the certificate and sends it with a Pay Now link — before the van has left the drive.
Purchase orders is one part of that step. The rest of the job — quoting, scheduling, certificates, invoicing and payment — runs in the same system, on the same record. See the whole job →
What does purchase orders replace?
For most trade businesses, a separate invoicing app and a folder of unpaid PDFs. Money arrives in days rather than weeks, and nobody has to make the awkward phone call.
Does purchase orders work on a phone, and offline?
Yes. The mobile app is offline-first: records created on site are stored on the device and synced automatically, in order, when signal returns. Lofts, plant rooms and rural sites were the design brief.
Which plan is it on?
Every paid plan. Purchase orders is included for unlimited users at no extra cost — the monthly, annual and lifetime plans differ only in how you pay.
How long does it take to start using?
Minutes. Start a 14-day free trial with no card, pick your trades at sign-up, and purchase orders is switched on with your trade's templates already in place.
Put purchase orders to work.
Full platform, 14 days free, no card needed. Set up in an afternoon, import your customers in a few clicks, and send your first quote today.
Founding members: first 100 businesses get 50% off every paid plan, for as long as they stay subscribed.